Bilingual Legal Assistant - Permanent

• Perform clerical, administrative and general office duties for the Ottawa lawyers as requested and assigned by the Ottawa Office Administrator
• Communicate with peers and clients to schedule appointments, hearings, arbitrations, meetings etc. and coordinate arrangements for lawyers' attendance requirements
• Receive incoming mail and redirect, prioritize and record deadlines
• Organize and expedite the flow of work through the lawyers' offices
• Create, type, format, review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Assist in the preparation and formatting of legal documents
• Prepare forms according to general instructions and/or precedents, and accompanying documentation
• Arrange for proper service and filing of court pleadings
• Make travel arrangements, including booking flights, hotels, vehicle rental, etc.
• Arrange for timely payment of invoices, complete expense reports, prepare file status reports, work-in-progress reports and pre-bills
• Set up and maintain filing systems, utilizing knowledge of legal records and procedures (including a tickler system)
• Enter student/lawyer dockets into accounting software (French and/or English)
• Follow proper file closure procedures, coordinate file closings
• Perform any other related assistant duties as required

• Strong set of technical skills which include, but are not limited to, the Rules of Civil Procedure, court filing procedures and time limitations
• Must be able to prioritize, meet deadlines and adapt to frequently and rapidly changing priorities
• Demonstrates competence and effective communication (written and orally) as well as proper grammar, spelling and punctuation in French and English
• Strong attention to detail, and excellent proofreading skills in French and English
• Highly organized
• Demonstrates discretion and effectively manages confidential information
• Comfortable working with other assistants in managing shared files between multiple lawyers
• Effectively works in a team environment or independently, as the situation requires
• Working knowledge of legal office administration through the completion of an office procedures course, or related experience
• Working knowledge of Word, AdobePro, Excel, and Outlook, NetDocs, PowerPoint and Tikit an asset
• Flexible, respectful, honest and trustworthy
• Demonstrates sound work ethic

LRO Staffing