Paralegal/Admin (Remote)
EMETemployment Voir toutes les offres
- Toronto, ON
- 25,00 $ par heure
- Permanent
- Temps-plein
Job Order ID: 8650
Employment Type: Hourly Salary
Payment: $25/Hr
Web Publication Date: 2/27/2026
Number of Positions: 1
Job Location: Toronto
Brief Description:Our employer is a busy collections/Small Claims practice. They are looking for a sharp, organized Paralegal who can move files from intake to enforcement with confidence. You'll manage a steady docket, draft court materials, keep the database immaculate, and communicate professionally with clients, courts, and opposing parties (including firm but courteous collection calls). Candidate should be able to work independently and should also be able to switch frequently between tasks as needed. And be able to work under pressure of steady volume and certain time constraints /requirements needed.Job Function:Email & File Management
- Monitor shared and cc'd inboxes; triage and respond within firm service level commitment.
- Open new matters: onboard client files, run basic conflicts checks, set up records in the case database, and capture retainer/engagement details.
- Maintain file logs:
- Draft clear correspondence to clients, courts, debtors, and representatives; prepare call notes and settlement summaries.
- Make professional collection-style calls to debtors; document outcomes and next steps.
- Prepare, file, and serve: Plaintiff's Claims, Defences,
- Defendant's Claims/Defence to Counterclaim, motion records (notices, affidavits, draft orders), Settlement.
- Conference Briefs, Terms of Settlement/Minutes of Settlement, and Consents.
- Post-judgment work: Notices of Garnishment, Writs of Seizure and Sale, examination notices, and related enforcement materials.
- Prepare affidavits of service and manage service via process server when required.
- Use Ontario e-filing portals (e.g., Justice Services Online) and track confirmations.
- Calendar all court dates (your own and the principal's) and notify clients promptly.
- Prepare for and attend settlement conferences, motions, and trials (in person or Zoom) as assigned; organize briefs, exhibits, and witness materials.
- Coordinate with Sheriff's offices and court staff.
- Assist with debtor/asset discovery (corporate profiles, basic OSINT, credit reports, writ searches) within legal/ethical boundaries.
- Enter time and disbursements accurately; prepare invoices as directed.
- Maintain tidy digital files that are audit-ready and LSO-compliant.
Job Requirement:
- Solid working knowledge of Ontario Small Claims Court practice and procedure.
- Proven experience drafting and filing Small Claims documents and enforcement materials.
- Excellent written communication and phone presence (firm, respectful, and clear).
- Strong docketing/calendaring discipline and attention to limitation/response deadlines.
- Comfort switching between tasks in a high-volume, time-sensitive environment.
- Software: Microsoft Word, Excel, Adobe Acrobat, and a case/collections database (training provided).
- Should-Haves (Assets)
- LSO-licensed Paralegal (P1);
- Experience with Ontario e-filing portals, Sheriff/enforcement offices, and Zoom hearings.
- Familiarity with collections platforms (e.g., D2R Collect or similar), basic spreadsheet reports, and template automation.
- French or other language skills is a plus.
- Valid driver's license for occasional in-person filings/appearances
- Compliance & Professional Standards
- Adhere to Law Society of Ontario rules, confidentiality, privacy, and civility requirements.
- Use ethical, non-harassing practices in all collection communications.
- Keep complete, contemporaneous file notes and accurate time entries.
- Success Looks Like (KPIs)
- Inbox/cc items triaged same day; client updates within 1 business day if possible
- 100% of file actions logged in the database.
- Zero missed deadlines; court dates calendared and confirmed with stakeholders.
- Software programs used: MS Outlook, Word, Excel, Acrobat, and an on-line Database.