Executive Assistant
- Montréal, QC
- Permanent
- Temps-plein
- Maintain and optimize the VP and Directors' calendars, ensuring efficient time management and scheduling preferences.
- Proactively identify and resolve scheduling conflicts, while keeping all parties informed of any changes.
- Monitor, review, and categorize incoming correspondence, flagging priority items for immediate attention and responding to emails on behalf of the executives when necessary.
- Execute all administrative tasks with precision and timeliness, including expense management, invoice processing, and supply ordering within budget constraints.
- Provide logistical support for business meetings, including scheduling, venue arrangements, and necessary supplies.
- Assist other assistants and manage their tasks during absences to minimize backlog.
- Oversee office management tasks such as mass email distribution, document processing, and courier services.
- Maintain relationships with internal and external suppliers, ensuring office requirements are met.
- Ensure the office's privacy and security of proprietary information.
- Arrange business travel in compliance with company policies, identifying cost-saving opportunities while documenting all travel details accurately.
- Support major Field Services events, coordinating logistics and assisting the leadership team with event execution.
- Review and process expense reports, ensuring accuracy and compliance with corporate policies.
- Analyze discrepancies and maintain organized records for all financial transactions.
- Experience: Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
- Skills: Exceptional organizational skills, attention to detail, and the ability to multitask effectively. Proficiency in Microsoft Office Suite and experience with expense management systems (e.g., Ariba).
- Communication: Strong verbal and written communication skills, with the ability to interact professionally with various stakeholders.
- Problem-Solving: Proactive approach to identifying issues and implementing efficient solutions.
- Discretion: Ability to handle sensitive information with confidentiality and maintain a high level of professionalism.
- Other: In the course of their duties, this person will be required to interact with French & English speaking stakeholders across Canada.
Position Type: Management
Job Status: Regular - Full Time
Job Location: Canada : Quebec : Montreal
Work Arrangement: Hybrid
Application Deadline: 04/24/2026For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.Please apply directly online to be considered for this role. Applications through email will not be accepted.We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well-being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.At Bell, we are proud of our focus on fostering an inclusive and accessible workplace where all team members feel valued, respected, supported, and that they belong.Bell is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise. We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the or visit our for other ways to contact us.Artificial intelligence may be used to assess parts of your application. Please review our privacy policy ( ) to learn more about how we collect, use, and disclose your personal information.Created: Canada, QC, MontrealBell, one of .