Accounts Payable & Administrative Assistant

Nasittuq Corporation Voir toutes les offres

Ottawa, ON
Permanent
Temps-plein

Il y a 21 jours

Accounts Payable & Administrative AssistantLocation: Ottawa, ONWork Arrangement: In-office, 5 days per weekDepartment: FinanceReports to: AP/AR SupervisorSecurity: ReliabilityEmployment Type: Permanent Full-time (37.5 hours per week)/Temporary 6-termAbout the RoleWe are seeking a reliable and detail-oriented Accounts Payable & Administrative Assistant to support our finance and administrative functions. This role supports day-to-day accounts payable processing and provides general administrative assistance to ensure smooth office operations. The position is based onsite and requires in-office attendance five days per week.As an Inuit-owned organization, preference will be given to Inuit beneficiaries of the Nunavut, Nunatsiavut or Inuvialuit land claim groups. If the successful candidate is not an Inuit beneficiary, the position will be offered on a term basis.Key ResponsibilitiesAccounts Payable

Open all Accounts Payable mail and print all invoices sent via email
Assist with the processing of vendor invoices in a timely and accurate manner
Assist with the matching of invoices to purchase orders and supporting documentation
Ensure invoices are properly coded and approved in accordance with company policies
Assist with the preparation of payment runs (cheques, EFTs, wires) under direction of the Senior AP/AR Clerk
Assist with vendor statement reconciliations and resolution of discrepancies
Respond to vendor inquires in a timely manner
Maintain organized and up-to-date accounts payable records, including electronic and paper filing
Support month-end close activities and audit requests as required

Administrative Support

Open and close the secure reception area in a timely manner, ensuring compliance with security protocols, including visitor sign-in, escorting procedures, and issuing temporary access cards as required
Receive, sort, and distribute incoming mail; coordinate outgoing mail, courier shipments, and package deliveries
Manage main telephone line operations and politely direct incoming calls to the appropriate departments or individuals
Greet visitors in a professional manner and maintain the visitor log
Monitor and maintain office supply inventory and place orders as required to ensure adequate stock levels

Qualifications & Experience

Diploma or certificate in Accounting, Business Administration, or a related field
1–3 years of experience in accounts payable and an administrative role
Basic understanding of AP processes
Strong attention to detail and accuracy
Reliable and well-organized with the ability to manage multiple tasks and deadlines
Comfortable working in a structured, in-office environment

Technical Skills

Working knowledge of Microsoft Excel, Word, Teams, and Outlook
Experience with Oracle or other ERP systems (e.g., Sage, QuickBooks, NetSuite, or similar) is an asset
Ability to learn new systems and follow established procedures

Assets

Experience in a multi-vendor or fast-paced environment
Exposure to month-end accounting activities
Basic knowledge of GST/HST
Knowledge of Inuktitut is desired

What We Offer

Competitive compensation based on experience
Supportive and collaborative in-office work environment
Training and guidance from experienced finance professionals
Opportunities for development within the finance and administrative functions

How to ApplyPlease submit your resume and a brief cover letter to . We thank all applicants for their interest; however, only those selected for an interview will be contactedNasittuq is committed to employment equity and encourages applications from all qualified groups. Inuit Land Claim Beneficiary applicants are encouraged to apply and self-identify.APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY.IQQANAIJAAQTAARASUAQTUT ILAGIJAUQATAULLUTIK INUIT NUNANGANNI NUNALIRINIRNMUT ANGIRUTIUSIMAJUNUT SIVULLIQPAUTAUNIAQTUT IQQANAIJAAQTAARTITAUJUNNAQTUNUT. IKAJUQTURPATSI IQQANAIJAAQTAARASUAQATAUJUSI NALUNAIQSIQULLUSI ILAGIJAUQATAUNITSINNIK.ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.ᐃᖅᑲᓇᐃᔪᖅᑐᖅᐸᒃᑲ ᐃᓄᑖᖃᑕᐅᓯᒪᔪᑦᒍᑎᒥ ᓯᕗᓪᓕᐅᔾᔭᐅᖃᑦᑕᕐᓂᐊᖅᑐᑦ!Translation: We invite you to join us and embark on a rewarding career journey!We thank you for your interest, however, only candidates selected for an interview will be contacted.

Nasittuq Corporation

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