Recruiter

• Act as main point of contact for Hiring Managers as it relates to the recruitment process.
• Coordinate the full cycle internal and external recruitment from preparation to onboarding including the administration required for each step for all position levels both unionized and non-unionized.
• Post open positions internally and externally ensuring proper formatting, grammar, and spelling. Track closing dates - extending as needed.
• Suggest and create questionnaires to effectively funnel qualified candidates.
• Evaluate and screen candidates and provide a shortlist of suitable candidates to Hiring Managers.
• Coordinate and participate in interviews as needed with the hiring panel.
• Provide guidance on assessment tools for the Hiring Managers including but not limited to creating/revising interview questions and assignments.
• Provide guidance on assessments (selection criteria, areas of priority and focus), process, and upload all results and data to SharePoint.
• Complete reference and background checks ensuring that all documentation required by the candidate is completed.
• Prepare and negotiate offers of employment.
• Ensure a positive experience for all candidates by providing timely, accurate and relevant feedback to candidates.
• Address accommodation requests from candidates appropriately.
• Update Applicant Tracking System and other required spreadsheets/databases in a timely manner throughout the recruitment process.
• Participate in hiring events both in-person and virtual.
• Partner with People and Culture Generalists and People and Culture Coordinator to coordinate employee onboarding tasks.
• Maintain personnel files and recruitment files by uploading and updating the SharePoint Drive.

• Collaborate with management to ensure the job descriptions to create review and revise job descriptions as needed.
• Support projects related to recruitment and retention strategies, employee engagement and workforce planning.
• Develop and maintain consistent and equitable procedures and guidelines for recruitment and retention, transfer, staffing and promotion processes.
• Partner with Managers to develop an understanding of staffing needs across the Agency and to ensure we have effective talent attraction/sourcing support.
• Coach hiring managers when needed on best practices during the recruitment process including but not limited to interviewing techniques, the accommodation process, and applicable legal requirements.
• Identify new potential sources of employees and determine appropriate contacts to establish a talent pipeline.
• Follow short-, medium- and long-term industry, employment, economic and sector trends.
• Facilitate relationship-building with appropriate associations and other industry-related groups.
• Provide information and data to the Dixon Hall community to inform decision-making related to new program development or other initiatives.
• Support diversity, equity and inclusion goals related to hiring and provide support on these initiatives in other areas as needed.
• Track and report on recruitment metrics as required.
• Provide recommendations for process improvement.
• Manage relationship with various vendors and recruitment partners to identify and develop a diverse talent pipeline to respond to diverse operational needs.
• Provide guidance to employees and management on HR policies, practices and programs related to recruitment.
• Provide guidance to management to ensure Ontario ESA and Collective Agreement compliance.
• Other duties as required.

• Post-secondary degree or diploma in Human Resources or equivalent experience required Staffing/Recruitment experience
• Minimum two (2) years of experience with in-house sourcing and recruiting experience.
• Experience in a non-profit environment is preferred.
• Experience using applicant tracking systems (ATS) preferred with experience using JazzHR a strong asset.
• Strong interpersonal and customer service skills with the ability to quickly demonstrate credibility and develop strong partnerships with individuals at all levels both internal and external to the Agency
• Highly collaborative with an ability work effectively within a team in a fast-paced working environment
• Excellent computer skills, including experience using Office 365 (e.g. Outlook, Word, Excel, PowerPoint, Teams, SharePoint, etc.)
• Exceptional communication skills both written and verbal to engage with individuals and influence/negotiate
• Self-motivated, with strong organizational and time management skills to meet deadlines and manage multiple priorities.
• Demonstrated problem solving and analytical skills.
• A satisfactory Vulnerable Sector and Criminal Records Check.

Dixon Hall