As a Marine Coordinator, you will be responsible to coordinate voyage planning and the successful execution of Irving Oil Limited marine movements. Your goal will be to minimize or eliminate ship delays and waiting time while improving overall operations and ship movement to best enhance the needs of Irving Oil Limited. Your success will be to coordinate marine movements in scheduling, chartering, reporting and ensuring all logistics activities are completed and communicated. You will also be responsible to collect shipping data, create shipping reports, update and analyze key performance indictors and dashboards to assist in optimal decision making.If you are interested in this exciting opportunity, please apply by September 16, 2025.What We Offer:Work Environment – Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a caféCompetitive Compensation – Including an annual bonus plan, pension plan, and parkingFlexible Benefits Plan – in effect from day one and offers three levels of coverage to select from to meet your unique, personal needs.Paid Vacation – Plus an annual option to purchase additional vacationWellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance ProgramYour Responsibilities:Create and coordinate vessel voyage plan in conjunction with shipping schedule. Back up team members during vacations and time away from the officeOptimize the vessel plan through coordination with vessel owners and internal and external customers to optimize vessel efficiencies while controlling and minimizing voyage costsIssue Voyage orders (for both Load and Discharge Port(s)), issue documentation instructions as required, nominate attending Port Agencies and Marine Inspection companies as requiredMonitor all aspects of the voyage and port operations to maximize vessel efficiencies and thus minimize delays and to ensure vessels are conforming to the needs and requirements of Irving Oil as specified in the Voyage OrdersCreate and optimize a daily dock schedule that meets the stated requirements of the organization and provides transparency and coordination between the Irving Oil Refinery, East Saint John Product Terminal and the invested members of the organizationComplete and submit customs documentation in alignment with procedures and regulatory requirementsAssist and support in the evaluation of the completed voyage for determination and calculation of claims arising from same. These will include but not be limited to demurrage, cargo losses, physical damage or contractual non-performanceCollect and analyze shipping data, produce reports and update Marine dashboards to assist in optimal decision makingPerform “on-call” duties as requiredYour Skills:Excellent written and verbal communication skillsTeam player with strong communication, decision making, and collaboration skillsAbility to make focused, quick decisions and perform under pressureStrong analytical skills and able to solve problemsProven ability to build strong relationships, both internal and externalHighly motivated & self-drivenMust possess strong attention to detailProficient using MS Office Suite, advanced in Microsoft ExcelProficient in SharePointThrive on working in a high-pressure environment with tight deadlinesYour Experience:Post-secondary education in business or related experience5 – 10 years of experience in Scheduling, Supply Chain, and / or LogisticsLogistics experience, specifically in the marine field, is preferredIrving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.Job Requirements - Work Experience Supply ChainJob Requirements - Education Bachelors
