Accounts Payable Administrator - GTA
- Ontario
- Permanent
- Temps-plein
Come Join Our Team!Purpose:The Accounts Payable Administrator will handle payments, invoices, and other financial activities effectively to support the objectives and goals of the company.Location: Ontario Medical Supply, GTA
Reports to: Accounts Payable Manager
No. of Positions: 1
ATR: 4850
Type: Full time, Permanent
Salary: Salary, commensurate with experience
Benefits: YesJob Responsibilities:-Keep Outlook's automated invoice saving process up-to-date and address issues with IT department.
-Distribute vendor's invoices to AP Administrators folders.
-Contact vendors for missing invoices
-Resolve backlog of unreconciled inventory and complete PO allocation to invoices.
-Review & verify invoices and cheque requests for required approvals
-Prepare payments according to set schedules and terms
-Process invoices for PO validation using Pronto
-Post transactions to journals, ledgers and other records
-Reconcile accounts payable transactions to vendor statements bi-weekly and monthly
-Monitor accounts to ensure payments are up to date and all available discounts are earned
-Research and resolve invoice discrepancies and issues with operations
-Correspond with vendors and respond to inquiries within a timely manner
-Assist with month end closing
-Provide supporting documentation for audits
-Filing and other administrative duties
-Journal Entries as requiredQualifications:-College diploma in Accounting, Business Administration, or relevant educational background.
-3-5 years Accounts Payable or general accounting experience
-Strong knowledge of Microsoft Word and Outlook.
-Intermediate or advanced knowledge of Excel is a requirement.
-Knowledge of full cycle accounts payable
-Knowledge of general accounting procedures and practices
-Knowledge of Pronto would be an asset, however willing to train the right candidate
-Proficient in data entry in very high-volume environmentSkills:
-Ability to prioritize and organize
-Attention to detail and accuracy
-Effective & professional communication skills
-Proven problem-solving skills
-Positive team player willing to accept change and support other members of the team
-Ability to meet tight deadlines in a high-volume environment
-Ability to identify proficiency in processes and drive to see changeHuman Resources:While we thank you for your interest, only select applicants will be contacted regarding the position.Ontario Medical Supply is an inclusive and equal opportunity employer committed to providing diversity and accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted.The company reserves the right to close the competition based on business need and a sufficient pool of candidates who have applied.CompanyOMS / Royal DrugsLocationHO -GTAOpening DateAug 11, 2025Closing DateSep 30, 2025RequirementsType Description Status
A&AODA Accessibility & AODA Acknowledment Required within 30 days after job starts
EO -2 Quality & Regulatory Training (Phase 2) Required within 30 days after job starts
EO-1 General Orientation (Phase 1) Required within 30 days after job starts
WHMIS WHMIS 2015 Required within 30 days after job starts
WPVH Workplace Violence and Harassment Required within 30 days after job starts