HSE Coordinator/Fleet Administrator

• Risk Assessments & Compliance: Conduct regular site inspections and audits to ensure adherence to HSE policies, conducting risk assessments, and implementing corrective actions to address non-compliance.
• HSE & Fleet Training: Coordinate HSE training for employees with Service Coordinators and deliver HSE and fleet protocol orientations.
• Incident Reporting & Investigation: Document, investigate and report incidents, including root cause analysis, corrective actions, and preventative measures to minimize future occurrences.
• Regulatory Updates & Compliance: Stay up-to-date with regulatory changes, ensuring Startec’s policies and practices are compliant with federal, provincial, and industry standards. Actively participate in the companies Joint Health & Safety Committee.

• Vehicle Maintenance & Inspections: Schedule regular vehicle maintenance, inspections, and repairs to ensure all fleet vehicles are safe and operational, minimizing unplanned downtime.
• Driver Compliance & Training: Track and maintain driver credential and certifications, conduct training to reinforce safe driving practices and compliance with legal requirements.
• Fuel Management & Cost Optimization: Monitor fuel usage, maintenance costs, and expenses, implement strategies to reduce operational costs while maximizing fleet utilization.
• Fleet Documentation & Reporting: Maintain accurate records for fleet vehicles, ensuring timely reporting on vehicle mileage, maintenance, and compliance with regulatory inspections.

• Cross-Functional Collaboration: Work closely with Operations, HR, and field staff to coordinate HSE and fleet activities, providing clear communication and support.
• Vendor Management: Coordinate with external vendors and service providers to schedule fleet maintenance, order replacement parts, and ensure timely service delivery. Manage vendor pre-qualification programs.
• Employee Engagement: Foster a culture of safety and responsibility by engaging employees in HSE practices and encouraging adherence to fleet policies. Complete customer worksite visits/audits to interact with field staff (requires travel to Edmonton and Lethbridge branches approx. 1-2 times per month – company rental vehicle provided)

• Monthly Reports: Prepare monthly reports summarizing HSE incident, compliance status, and fleet utilization metrics for review by management.
• KPI Tracking: Regularly track and report on key performance indicators (KPIs) such as safety training completion rates, incident rates, vehicle downtime, and cost savings achieved.
• Continuous Improvement: Identify areas for improvement within HSE and Fleet operations, proposing and implementing solutions that align with Startec’s operational goals.

• Minimum 2 years of HSE experience in a combined HSE and fleet administration role or equivalent experience in HSE or fleet management, preferably in a manufacturing or service environment (training will be provided on fleet administration as required)
• Post-secondary education in Occupational Health and Safety, Environmental Management, Fleet Management, or a related field.
• Safety designation would be an asset (e.g.: CRST, CSO, MSO)
• Knowledge of OHS, Alberta Environment and COR program requirements.
• COR auditor certification (preferably ACSA)
• Valid first aid certificate would be considered an asset
• Valid driver’s license / clean drivers abstract
• Ability to periodically travel to remote branches and job sites for meetings, audits, and inspections.
• Exceptional working knowledge of Microsoft Office is required.
• Strong process-oriented thinking, decision-making and problem-solving skills
• Ability to motivate and promote HSE awareness to employees and management.
• Capable of demonstrating visible and professional HSE leadership
• Excellent communication skills, both oral and written

Startec