Production Coordinator

• Provide daily and weekly updates to the Line Producer flagging key priorities and progress against the established schedule
• Track and communicate status updates (deliverables, quotas, targets) to the Line Producer and Supervisors, ensuring accurate information is maintained in FlowPT (fka Shotgrid)
• Ensure that naming conventions are strictly followed across all departments and phases of production.
• Follow protocols from the studio IT and Pipeline team for pipeline tools, naming conventions, and file management procedures, and notify them of any issues or questions.
• Assist with task assignments to artists in alignment with the production schedule, confirming due dates with the Line Producer and/or department Supervisors
• Maintain report databases (ie shot delivery logs, asset completion etc) for departmental and overall production tracking
• Work with Artists to ensure accurate assignments
• Work with overseas studios and internal teams to ensure accurate assignments, prompt feedback and daily reviews
• Ensure clear notes are provided for artists for every assignment
• Take notes at meetings and disseminate to the team within 8 hours (or less)
• Ensure all tasks are assigned and tracked via FlowPT (fka Shotgrid)
• Act as liaison between departments, facilitating communication and helping to identify and resolve potential bottlenecks
• Kickoff assignments with Artists and go over how they should be putting things into FlowPT, submitting and saving their work etc.
• Flag potential delays or delivery risks early, escalating to the Line Producer as appropriate.
• Provide production and administrative support to Producers and Directors as required.
• Enter and maintain production data such as designs, scripts, storyboards, CG models, FX and Lighting/Comp, sets, backgrounds, layout, animation, etc.
• Prepare and distribute casting materials such as sides, scripts and artwork (if applicable)
• Create and distribute production reports
• Schedule meetings and reviews, ensuring necessary materials are prepared and participants are notified
• Align and engage with Kickstart’s core values
• Interact respectfully and professionally with colleagues, other staff members, partners and clients
• Additional duties as requested

• University degree or equivalent preferred
• 3+ years industry experience preferred
• Working knowledge of FlowPT (fka Shotgrid)
• Proficiency in Google Workspace
• Experience in 3D animation, and bonus points for specifically working with FX, Lighting and Comp.
• Strong organizational and project coordinating skills; able to adapt to shifting priorities
• Must be capable of working independently or as part of a team
• Demonstrates initiative, is a problem solver, knows when to escalate issues
• Must have strong communication (both verbally and written) and interpersonal skills
• Ability to maintain confidentiality
• Solid work ethic and positive attitude
• Efficient, detail-oriented, strong organizational skills
• Ability to deliver work on time and meet established performance objectives

Kickstart Entertainment