Fantastic Opportunity to Be Part of a Great Team!Roofmart, Canada’s National distributor for Exterior Building Supply for Roofing, Siding, Metal and Building Envelope. With over 50 Roofmart locations across Canada, we are strategically positioned to handle all our customer needs. We are looking for Enthusiastic, Driven, Outside of the Box Thinkers to help us grow our business.Job DescriptionJob Summary: The Accounts Payable Team is a key contributor to Roofmart’s ability to maintain strong and cost effective vendor relationships and deliver a smooth customer experience. As part of the National Support Centre, the Accounts Payable Team services all our Branches and Cost Centres Canada wide, interacting with Purchasing, Finance and all Branch and District Managers. The role requires a self-starter with excellent organization and time management skills, attention to detail/timelines and ability to coach and guide team members. The Accounts Payable team reports to the Finance Director.BenefitsHealth Insurance (includes Virtual Health, and HCSA)Dental InsuranceVision InsuranceLife InsuranceLong-term DisabilityShort-term DisabilityRRSP MatchPaid VacationFloating DaysEmployee Assistance ProgramEmployee Engagement EventsAwards and RecognitionTuition reimbursementService AwardsEmployee Perks & DiscountsJob ResponsibilitiesReceive and process incoming vendor invoices and employee reimbursements on a timely basisEnsure internal controls are upheld by verifying invoices presented for payment are matched and agree with approved pricing and quantities receivedEnsure adequate and appropriate approval is obtained on exceptions where invoices do not match PO or receiving documentsEnsure compliance with company policies requiring purchases to be preapproved through Purchase OrdersEnsure compliance with the Company’s Travel Policy and adequacy of supporting documentationInitiate and process payment runs in a timely manner in accordance with the Company’s payment schedule, ensuring vendor prompt payment discounts are taken when availableMonitor and escalate invoices in dispute to ensure timely resolutionIdentify opportunities for continued process improvements, including moving vendors to EFT or E-Bill Pay, and barriers to making such improvementsEnsure compliance with regulatory and legal requirements, including having the appropriate and correct legal entity on documentationCollaborate with Purchasing and the National Support Centre Coordinator to ensure accurate vendor master data, including opportunities for vendor payment term standardizationManage unvouchered reports and work with vendors to ensure invoices are submitted timelyReview and action vendor account statements to ensure missing invoices are addressed timelyValidate and challenge accuracy and appropriateness of submitted invoices and payment requestsRequest clarification and provide direction to the business on corrections, resubmissions and/or validations required in advance of paying any submitted invoices or employee reimbursementsEscalate any unresolved or delayed approvalsReject invoices not meeting regulatory or company requirementsRequire corrections to master dataAs one of the last touchpoint prior to disbursing company funds, each AP Representative has the authority to question the validity of any invoice submitted for paymentQualificationsCritical thinker, able to identify areas of concern to escalate and continuously seeking out process improvementsResults motivated team playerComfortable diplomatically communicating requirements to ensure data integrity and holding others accountable to provide information; comfortable escalating as appropriateSuperior attention to detailSelf starter with excellent organizational and time management skills, able to prioritize tasks and work to timelinesExcellent written and oral communication, able to professionally interact with various leadership levels within the organization as well as external vendors“Can do”, solution based approach1-2 years previous experience in high volume accounts payableBusiness background a strong assetTechnological proficiency and comfort level a mustBenefits of Employment: Roofmart recognizes that its success is due to the strength of its employees. A primary goal of Roofmart is to promote individual employee's sense of accomplishment and contribution so that employees enjoy their association with Roofmart. The Company invests in its employees so that they are the most knowledgeable in the industry, and undertakes great efforts to nurture loyalty to, and teamwork at, Roofmart. We are pleased to offer competitive compensation, a progressive and challenging workplace and a commitment to teamwork and integrity.Diversity and Equal Opportunity Employment: Roofmart is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. Roofmart encourages and welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
