Accounting Assistant

• Record and post customer deposits to accounts receivable, ensuring accuracy and completeness.
• Maintain organized and up-to-date records of financial data, customer accounts, and supporting documents.
• Prepare and compile necessary documentation for year-end external audits.
• Respond to customer requests by providing invoices, proofs of delivery, or other required documents.
• Investigate and resolve discrepancies in invoices and payments, maintaining clear communication with stakeholders.
• Prepare and process debit and credit forms, ensuring proper approvals and accurate entries.
• Submit claims through customer portals and apply authorized adjustments to accounts.
• Generate and distribute customer invoices while maintaining supporting documentation.
• Process supplier invoices, expense reports, and authorized adjustments in the accounting system.
• Investigate and address vendor inquiries regarding payment status and resolve issues promptly.

• A minimum of 3 years of experience in accounting or a related field.
• Proficiency in managing accounts payable, accounts receivable, and financial reconciliations.
• Strong knowledge of accounting software systems and Microsoft Excel.
• Experience with payment processing, including EFT and cheque runs.
• Familiarity with billing, collection processes, and account reconciliation.
• Ability to handle tasks such as 3-way matching and maintaining accurate financial records.
• Excellent attention to detail, organizational skills, and commitment to accuracy.
• Strong communication skills to effectively interact with customers, vendors, and team members.

Robert Half