Office Manager - WFG Canada

Transamerica

  • Toronto, ON
  • Permanent
  • Temps-plein
  • Il y a 20 jours
Job Family Administrative ServicesAbout UsAt Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.Who We AreWe believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.What We DoTransamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit .Job Description Summary Perform a wide variety of facilities management, administrative support, and field relations functions. Coordinate onsite activities and act as location contact for internal and external associates.Job DescriptionResponsibilities
  • Act as the liaison with landlord on various facilities and space-related matters.
  • Coordinate scheduling for internal teams and field visitors.
  • Conduct tours of the facility and various departments for visiting field leaders.
  • Handle calls and visits from the field in a professional manner; anticipate needs, provide solutions, etc.
  • Lead the Safety Team in conjunction with Human Resources, and serve as the liaison for other Employee Associations
  • Make travel arrangements and submit expense reports for the President, WFG Canada and others as needed.
  • Order and maintain office supplies.
  • Coordinate catering.
  • Coordinate employee moves within the location.
  • Provide regular updates to the broader management team on location-specific issues and events.
  • Generate and maintain confidential files.
  • Develop new concepts and techniques to improve effectiveness, handle and resolve complex or unique assignments and inquiries, often exercising independent judgment and initiative.
  • Keep the reception/lobby area neat and organized.
  • Log and distribute incoming mail.
  • Respond to email inquiries from product providers regarding branch office verifications.
  • Mail out statements.
  • Email agent-recodes and life license copies to verified parties as needed.
Qualifications
  • Three years of administrative support or related experience
  • Excellent written/oral communication and interpersonal skills
  • Organizational skills to establish priorities and meet deadlines
  • Attention to detail
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Proficiency using MS Office tools
Preferred Qualifications
  • Post-secondary education
  • Experience in the financial services industry
  • Office management/executive assistant experience
Working Conditions
  • Office environment- 4 days in office
  • Remote Friday
  • 9:00AM-5:00PM
Canadian Health and Work/Life Balance Benefits:
  • Competitive Paid Time Off
  • Ten (10) paid holidays per year
  • Ten (10) sick days per year
  • Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
  • Parental Leave
  • Adoption Assistance
  • Employee Assistance Program
  • College Coach Program
  • Employee Resource Groups
  • Inclusion and Diversity Programs
  • Employee Recognition Program
  • Referral Bonus Programs
  • Peer Recognition Program (BRAVO)
United States Only Benefits Below:This job description is not a contract of employment nor for any specific job responsibilities. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation in order to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.What We OfferFor eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees.Compensation BenefitsCompetitive PayBonus for Eligible EmployeesBenefits PackagePension Plan401k MatchEmployee Stock Purchase PlanTuition ReimbursementDisability InsuranceMedical InsuranceDental InsuranceVision InsuranceEmployee DiscountsCareer Training & Development OpportunitiesHealth and Work/Life Balance BenefitsPaid Time Off starting at 160 hours annually for employees in their first year of service.Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).Be Well Company holistic wellness program, which includes Wellness Coaching and Reward DollarsParental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.Adoption AssistanceEmployee Assistance ProgramCollege Coach ProgramBack-Up Care ProgramPTO for Volunteer HoursEmployee Matching Gifts ProgramEmployee Resource GroupsInclusion and Diversity ProgramsEmployee Recognition ProgramReferral Bonus ProgramsInclusion & DiversityWe believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women.To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all.Giving BackWe believe our responsibilities extend beyond our corporate walls. That's why we created the in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.Transamerica’s Parent Companyacquired the Transamerica business in 1999. Since its start in 1844, Aegon has grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.
  • As of December 31, 2023

Transamerica