Administrative Support
- Southport, MB
- Permanent
- Temps-plein
- Prepare routine reports and letters.
- Process reports and bookings in hotel software.
- Process claims, course reports and travel arrangements for staff and students.
- Transcribe and prepare meeting minutes.
- Prepare documents and welcome packages for new students.
- Conduct orientation briefings for new student courses.
- Assist with stocking supplies in other departments.
- Maintain reference library publications.
- Create building access cards and photo IDs for staff and students.
- Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
- Provide back-up for the other Client Services personnel.
- Order and replenish office supplies.
- Maintain routine records, telephone lists and files.
- Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
- Greet vendors, customers, and visitors in a courteous and professional manner.
- Communicates Effectively
- Customer Focus
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and respects others
- High School Diploma or equivalent
- Certificate in the administrative field or related an asset
- 1-3 years of administrative experience in an office environment
- Knowledgeable of RCAF administrative functions and processes an asset
- High attention to detail and accuracy
- Intermediate use of MS Office (Word, Excel, Outlook, Teams)
- Organized and demonstrated time management
- Works effectively with shifting priorities
- Self-motivated, reliable and resourceful
- Exceptional verbal and written communication
- Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate