Office Assistant (Temporary)

• Greet and welcome guests as soon as they arrive at the office.

• Prioritize safety of self and others in all aspects of the job.
• Ability to work independently or in a team setting.
• Answer, screen and forward incoming phone calls in a timely manner.
• Entering service requests into DRM’s public communication system.
• Assisting with social media management as required.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Arrange travel and accommodation and prepare purchase requisitions as required.
• Assist Management team with various tasks that include creating, maintaining, and updating tracking spreadsheets efficiently and accurately, creating and tracking outside jobs, creating, and submitting chargeable maintenance costs, taking, and creating meeting minutes, ordering office supplies, etc.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, scanning, email and data entry.

• A positive attitude that enjoys challenges.
• Proven work experience as a receptionist or front office representative.
• Proficient in Microsoft Office Suite, especially Microsoft Excel, Microsoft Teams, Outlook Express.
• Strong computer skills.
• Professional attitude and appearance.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Ability to be proactive and resourceful when issues arise.
• Ability to follow directions and take initiative to assist where necessary.
• Exceptional multitasking and time management skills.

Dawson Group