Senior Finance Administrator
Robert Half Voir toutes les offres
- Ottawa, ON
- Permanent
- Temps-plein
- Prepare and process a high volume of monthly invoices, including Time & Expense, Percentage Complete, and Fixed Fee billings.
- Oversee Accounts Payable functions for vendors, suppliers, and sub-consultants.
- Code and enter vendor invoices, identify discrepancies, and follow up as needed.
- Process and enter employee expense claims.
- Reconcile credit card statements with supporting documentation, input transactions, and resolve discrepancies directly with cardholders.
- Manage Accounts Receivable, including performing customer collection calls.
- Set up and maintain project budgets and accounting details within the Project Management system.
- Conduct bank reconciliations and handle bank deposits and related banking tasks.
- Maintain strong relationships with vendors and clients.
- Assist the Director of Finance & Administration with year-end financial activities.
- Organize and maintain financial records, ensuring the filing system remains up to date.
- Provide backup support to Financial and Office Administrators during peak periods or absences.
- Prepare and remit weekly, monthly, and annual government liability payments and filings.
- Manage payroll processing, including the preparation and filing of staff T4s and Records of Employment.
- Complete month-end reconciliations and prepare supporting working papers.
- Record monthly journal entries and assist with year-end reconciliations and closing processes.
- Demonstrated background in professional services (Consulting, Construction, Property Management).
- Minimum of 3 years of experience in financial administration or bookkeeping.
- Proficiency in accounts payable, accounts receivable and payroll processes.
- Strong skills in bank reconciliations and handling monthly journal entries.
- Proficient in Microsoft Excel.
- Ability to manage month-end and year-end closing procedures.
- Excellent attention to detail and problem-solving abilities.
- Strong organizational skills to maintain vendor and client relationships and file systems.