Project Control Officer 9439

• Provide assistance to project managers and project team, in coordinating, planning, communicating, and executing the delivery of core project components.
• Manage project/work plans, tracking and analytics for the program/project execution.
• Responsible for creation and/or maintenance of management dashboards and executive summaries.
• Support the coordination of high-profile projects to ensure deliverables meet business needs on time and within budget.
• Assist in tracking project scope, timelines, and costs using OPS project management tools and frameworks.
• Communicate with ministry staff and external partners to support relationship management.
• Help gather and document project requirements and maintain detailed project schedules.
• Coordinate with team members to clarify roles, responsibilities, and expectations.
• Support conflict resolution and ensure knowledge sharing among team members.
• Assist in preparing and monitoring project budgets, including estimates and reconciliations.
• Use project management tools to record and report project data accurately.
• Participate in team meetings and contribute to project planning and updates.
• Maintain and update the Integrated Project Plan (IPP) based on changes and feedback.
• Monitor project progress and timelines, and report on delays or risks/issues.
• Prepare regular status updates and progress reports for stakeholders.
• Track and log project issues, and support issue resolution processes.
• Help identify risks early and assist in developing mitigation strategies.
• Review and document change requests and update project plans accordingly.
• Support the development of business transformation and adoption plans.
• Create and maintain knowledge transfer documentation.
• Participate in steering committees and stakeholder meetings as needed.
• Assist in preparing reports and presentations for senior executives.
• Support change management efforts throughout all project phases.
• Promote adherence to OPS I&IT standards and best practices.
• Follow OPS Unified I&IT Project Methodology and eHealth Ontario gating processes.
• Demonstrate strong teamwork and reliability in meeting deadlines.

• Experience working with federal/provincial/broader public-sector healthcare providers
• Knowledge of the provincial immunization system and Public Sector large complex IT Health related projects or equivalent
• Experience with integration of Clinical IT Systems such as Client and Provider Registries
• Knowledge of Public Sector Enterprise Architecture artifacts (or similar), processes and practices, and ability to produce technical documentation that comply with industry standard practices
• Knowledge of adopting and adhering to Public Sector Unified I&IT Project Methodology, Public Sector Enterprise Architecture and Public Sector Gating process, and Public Sector Standard Systems Development Methodologies.

• Proficient in project management software (e.g., MS Project, Planview).
• Solid understanding of project management principles, including scope, risk, cost, quality, and stakeholder roles.

• Skilled in defining project scope and translating business needs into technical solutions.
• Experienced in assisting in the creation and maintaining detailed project plans, schedules, and resource allocations.
• Assists overseeing the full project lifecycle—from design and development to testing, deployment, and monitoring.

• Assists leads cross-functional teams including analysts, designers, developers, and testers.
• Assists coordination with stakeholders, working groups, and forums to ensure alignment and engagement.
• Helps building strong relationships by understanding business needs and fostering collaboration.

• Identifies, prioritizes, and communicates project risks and issues to senior leadership.
• Assists developing and implementing mitigation strategies to keep projects on track.
• Resolves conflicts related to resources, timelines, and deliverables.

• Applies business process re-engineering to improve service delivery.
• Manages change effectively, addressing resistance and promoting adoption.
• Supports training and communication efforts for system implementations.

• Prepares comprehensive project documentation, reports, and presentations.
• Provides regular updates to stakeholders and senior management.
• Maintains dashboards and reporting tools to track progress and performance.

• Experience with Agile project management and development practices (Scrum Master certified preferred); managing the backlog, sprint planning, velocity tracking, Agile testing, retrospects, etc.
• Knowledge and understanding of Information Management principles, concepts, policies and practices
• Experience with integrated change control process
• Experience with project management software such as MS Project, Planview, Jira, or Microsoft DevOps Azure

• Exceptional analytical, problem solving and decision-making skills.
• Demonstrated strong interpersonal, verbal, and written communication, and presentation skills.
• Proven troubleshooting and critical thinking experience.
• Demonstrated ability to apply strong listening skills to facilitate issue resolution.
• Effective consulting skills to engage with all stakeholders with proven track record for building strong working relationships.
• Strong interpersonal, facilitation and negotiation skills with ability to build rapport with stakeholders and drive negotiations to a successful outcome.
• Excellent customer service skills, including tact and diplomacy to ensure client needs are managed effectively.
• A motivated, flexible, detail-oriented and creative team player with perseverance, excellent organization and multi-tasking abilities, and a proven track record for meeting strict deadlines.

• Experience with Agile project management and development practices, managing the backlog, sprint planning, velocity tracking, Agile testing, retrospect, etc.
• Experience with project management software such as MS Project, Planview, Jira, or Microsoft DevOps Azure
• Experience working with federal/provincial/broader public-sector healthcare providers.
• Experienced in assisting in the creation and maintaining detailed project plans, schedules, and resource allocations.
• Provides regular updates to stakeholders and senior management.

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