Executive Assistant / Fundraising Administrator (Bathurst & Centre)

• Manage the CEO's calendar, appointments, and travel arrangements.
• Prepare and distribute correspondence, memos, reports, and presentations.
• Maintain organizational files, records, and databases.

• Serve as a liaison between the leadership team, staff, and external stakeholders.
• Coordinate meetings, conferences, and special events, including logistics and follow-up.

• Assist in planning and executing organizational projects and initiatives.
• Track action items and deadlines, ensuring timely completion of tasks.

• Oversee office operations, including supply inventory and vendor relations.
• Support IT needs and troubleshoot basic technical issues as they arise.

• Prepare meeting agendas, materials, and minutes for board and committee meetings.
• Assist in maintaining board records, member communications, and governance documentation.

• Assist in preparing donor proposals, stewardship reports, and fundraising materials.
• Compile and format donor thank-you letters, and other correspondence.
• Support the preparation of documents and presentations for meetings with donors, partners, and stakeholders.
• Coordinate with the programming department to gather relevant data an impact stories for donor reporting.

• Assist in preparing donor proposals, stewardship reports, and fundraising materials.
• Compile and format donor thank-you letters, and other correspondence.
• Support the preparation of documents and presentations for meetings with donors, partners, and stakeholders.
• Coordinate with the programming department to gather relevant data and impact stories for donor reporting.

• Support the fundraising team with scheduling, meeting coordination, and internal communication.
• Help manage the department calendar, deadlines, and task tracking.
• Organize and maintain digital and physical filing systems for donor and event documentation.
• Respond to general inquiries and provide administrative assistance as needed. impact.
• You'll help shape how thousands of teens and families engage with Jewish life.

• Proven experience as an executive assistant or similar administrative role, preferably in a nonprofit Jewish organization.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and friendly demeanor.
• Proficiency in MS Office suite (Word, Excel, PowerPoint) and familiarity with office management tools.
• Commitment to the mission and values of NCSY Canada and the Jewish community.

• Bachelor's degree or equivalent experience in business administration, nonprofit management, or a related field.
• Previous experience supporting senior-level executives is an asset.

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