Accounting Administrator

• Prepare, review, and process accounts payable and vendor payments
• Support Bi-Weekly payroll by gathering, verifying, and entering payroll data
• Assist with billing and invoicing processes; ensure timely submission and reconciliation
• Conduct daily invoice audits to ensure accuracy and compliance
• Assist with month-end and year-end close activities
• Maintain proper documentation for audits and financial reporting
• Track, record, and reconcile monthly inventory levels
• Assist with physical inventory counts and variance reporting

• Serve as a point of contact for the Territory Manager to support customer-related inquiries
• Coordinate with sales and service teams to resolve billing disputes or account discrepancies
• Provide reporting, data summaries, or financial documents to support decision-making
• Communicate professionally with clients as needed regarding financial topics (e.g., billing, payments, adjustments)

• Maintain customer account records; create, update, or delete accounts as required
• Prepare and distribute weekly and monthly financial reports to Market Center leadership
• Track and support post-invoicing adjustments such as customer credits
• Assist in onboarding new team members

• Provide cross-training support for team members to ensure continuity during absences
• Support ad-hoc reporting or urgent transactional requests from the management team

• Strong foundation in accounting principles
• Proficiency in Microsoft Excel and basic accounting software (Oracle or similar ERP experience is a plus)
• Ability to communicate clearly and professionally with internal teams and external clients
• Exceptional attention to detail, accuracy, and ability to manage multiple priorities
• Strong customer service orientation and ability to maintain positive relationships with management and staff
• Comfortable handling confidential payroll and financial data

• No special physical requirements for this position
• Office-based role with standard working hours; occasional extended hours during financial close periods

• 2–5 years of accounting or finance support experience preferred
• Previous customer service or cross-functional coordination experience is a plus
• Familiarity with Oracle Business Suite or similar systems is highly desirable
• Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred
• Additional certification or coursework in Accounting or Customer Service is a plus

Canadian Linen