Site Administrator, Nuclear Construction

• Responsible for understanding customer and contractual time keeping and invoicing requirements, and documentation, related to BWXT projects.
• Ensures adherence to both BWXT and customer policies and procedures relative to administrative processes and documents.
• Coordinates the collection, preparation, and distribution of project-related records and reports such as accountability logs, organizational charts, daily attendance logs, and pre/post- job brief documentation.
• Manages time charges, and sub-contractor invoices against the applicable work breakdown structure (WBS) throughout the project lifecycle.
• Responsible for enrolling BWXT & affiliate employees in customer biometrics system, monitoring data for inconsistencies, variances, and missed punches.
• Provides support to BWXT Onboarding & Training Coordinators as applicable.
• Administers training sessions for BWXT supervision to ensure the expectations of the daily time reporting process are met and understood.
• Reviews and updates Site Instructions, as applicable to the contract and job specific requirements.
• Facilitates meetings and ensures effective communication with stakeholders, both internal and external.
• Ensures employee time charges are accurately stated and are in alignment with specific customer time clock systems.
• Develops a crew list that captures personnel details, job roles, compensation structure, and shift schedules, including start and end times, to ensure accurate tracking and synchronization with the customers clock system.
• Obtains clock data approvals from crew supervision to ensure any discrepancies or corrections are addressed in compliance with labor regulations.
• Ensures hours reported for all trades (craft) personnel are compliant with the Electrical Power Systems Construction Association (EPSCA) and other applicable collective agreements.
• Reconciles employee time data with customer biometric clock data to ensure accurate time reporting for invoicing with proper biometric comments, task codes, and approved sell rate verification.
• Produces customer invoicing backup reports.
• Ensures time tracking system(s) sell reports are aligned to the project specific contract terms & conditions.
• Submits weekly timesheet data, and all relevant documentation, to the customer ensuring accuracy, completeness, and compliance with reporting requirements.
• Monitors project progress at site by communicating with Site Supervisors, Site Manager, and Project Manager daily.
• Develops and maintains delay tracking reports that accurately reflect the impact pertaining to the projects scope, schedule, and budget.
• Produces appropriate backup records to facilitate the processing of change orders in compliance with customer contractual and procedural obligations.
• Identifies, analyzes, and resolves operational and administrative challenges to ensure continuous improvement and efficiencies in site operations.
• Supports Project Managers in regular reporting cycles of monthly hour reviews and contractual customer reporting.
• Supports commercial exercises and reports such as customer and vendor invoicing, purchase orders, and business-level reports and analysis.

• Must be able to clear the Canadian Security Intelligence Service (CSIS) government security assessment.
• Valid security clearance for Bruce Power and Ontario Power Generation sites desirable.
• Degree, diploma or certificate in administration desirable.
• 3-5 years' experience working in an administrative capacity within a construction site environment.
• Strong time management skills with the ability to re-assess priorities to ensure due dates are met.
• Strong understanding of enterprise systems, databases, and change management.
• Strong analytical, verbal and written communication skills.
• Well-organized and confident individual with the ability to prioritize work, meet deadlines, and work in a fast-paced environment.
• Highly knowledgeable in Microsoft Office suite of programs, including Word, Excel, PowerPoint, SharePoint, Teams, and Outlook.
• Familiarity with the Electrical Power Systems Construction Association (EPSCA) Collective Agreements and Wage Schedules (preferred).
• Experience with customer site specific training and comprehension of policies, procedures and regulations of the nuclear industry.
• Knowledge of Canada/Ontario Labour Laws.

• Comprehensive Health Benefits - Including health, dental, vision, and disability coverage to keep you feeling your best.
• Secure Your Future - Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
• Work-Life Balance - Flexible hybrid schedules and compressed workweek option available
• Help Grow Our Team - Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).
• Invest in Your Education - Up to $5,250 USD per year through our Educational Refund Plan.
• Professional Development - Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters - Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace - Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection - Engage in team-building activities organized by our Social Committee.

BWX Technologies