Finance and Project Coordinator

Mallot Creek Group

  • Elora, ON
  • Permanent
  • Temps-plein
  • Il y a 24 jours
We are seeking a detail-oriented and highly organized Finance and Project Coordinator to ensure the financial health and operational efficiency of our organization. This role involves managing budgets, processing financial transactions, preparing accurate financial reports, ensuring compliance with regulations, and handling payroll. Additionally, the coordinator will oversee document control and support project management tasks.Key Responsibilities
  • Process monthly sales invoices, accounts payable, and accounts receivable.
  • Manage supplier invoices, payments, and allocation of receipts to and from suppliers.
  • Collaborate with customers to secure invoice payments and address any queries.
  • Perform bank and credit card reconciliations and analyses.
  • Administer biweekly payroll, including employee benefits and RRSP contributions.
  • Prepare employee expense reimbursements for payment.
  • Analyze and produce financial statements, reports, and summaries for management and stakeholders.
  • Coordinate project setup, tracking, and maintain project dashboards.
  • Prepare weekly reports for Directors and Project Managers.
  • Support proposal writing, reporting, project research, tender documentation, and client correspondence.
  • Review proposals, contracts, and related project documents.
  • Oversee document control, ensuring the secure storage of signed proposals and contracts.
  • Develop and maintain corporate templates.
  • Manage company liabilities, including insurance, source deductions, HST, and corporate taxes.
  • Interact with government agencies and prepare reports and payments for the CRA and the Ministry of Ontario.
Essential Skills and Qualifications
  • A university degree or college diploma in finance, accounting, bookkeeping, or payroll.
  • Professional accounting certifications are an asset but not mandatory.
  • Advanced analytical and problem-solving skills.
Work Experience
  • Demonstrated experience in financial management, accounting, or a similar role.
  • Proficiency with financial software and tools such as QuickBooks, BillQuick, or similar platforms.
  • Advanced MS Office skills, particularly in Excel, Outlook, Word, and PowerPoint.
What We Look For
  • Strong knowledge of accounting principles and regulatory compliance.
  • Exceptional attention to detail and accuracy in handling financial data and transactions.
  • A collaborative approach to building strong relationships with internal teams and external stakeholders.
  • Excellent verbal and written communication skills to effectively convey financial insights to diverse audiences.
  • Superior time management skills to juggle multiple tasks and meet deadlines efficiently.
  • Adaptability to excel in a fast-paced, dynamic environment with shifting priorities.
  • Commitment to confidentiality and discretion in handling sensitive company information.
This role is ideal for a detail-oriented, proactive professional who thrives in managing financial operations while supporting the broader organizational goals.

Mallot Creek Group