Receptionist
- Kitchener, ON
- Permanent
- Temps-plein
- Competitive salary, and benefits;
- Significant opportunities for Growth and Development: Our Leaders come from within;
- Ongoing Team Member Appreciation and recognition;
- Extended Health Benefits & Retirement Savings;
- Individualized Assistance for Team Member Education and Development to help our team members realize their greatest potential;
- A Unique Family Culture: Every Person in Every Village is a branch of our Family Tree
- Have an office administration certificate or equivalent experience.
- Perform reception duties for all RBJ Schlegel businesses operating out of the Support Office.
- Create exceptional customer experiences for incoming queries, managing office and supplies, scanning and printing documents, update and organize the Global Directory 3 times a year.
- Arrange pick-up and retrieval for our off-site storage, Records Xpress. Liasson between Villages & Records Xpress. Ensure spreadsheets are up to date.
- Reconcile invoices by coding and submitting to AP for payment, monitor and add funds to postage machine and assist team members, as needed.
- Be proficient in Microsoft Office 365 and other computer programs, monitor and respond to all incoming phone calls and “Website” emails.
- Organize corporate events, order lunches, support the Williamsburg Summer Community Festival, and RBJ Schlegel communications.
- Be a part of Joint Health and Safety Committee, assist with quarterly office inspections, ensure that the First Aid Kit is stocked and attend quarterly meeting and take minutes.
- Prepare orientation packages, assist with the On-boarding documents for all new employees and compile presentation packages for training.
- Receive, prepare and distribute all mail and courier packages.
- Book and set up Boardroom for meetings, clean up and look after equipment services and repairs after meeting.
- Previous experience working in the context of an office environment.