Grants and Contracts Manager

University of Waterloo Voir toutes les offres

Waterloo, ON
78.215-97.768 $ par an
Permanent
Temps-plein

Il y a 1 mois

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.Job Requisition ID: 2026-00296Time Type: Full timeEmployee Group: StaffJob Category: Research and Program SupportEmployment Type: PermanentDepartment: Office of the Vice-President, Research and International - Institutional Research Operations IIHiring Range: $78,214.70 - $97,768.38Posting Information:This posting is for an existing vacancy.The internal posting deadline for this position is March 19, 2026 at 11:59PM.This is a Career Path position. The final level will be determined based on demonstrated skills and experience.
Anticipated hiring ranges:

USG 9: $71,827 - $89,784
USG 10: $78,214 - $97,768

USG 11: $85,399 - $106,749

Job Description:Primary PurposeResponsible for providing expert advice, research administration and project management services to UW faculty members who are applying for, or hold, grant, contract, or award funding for research related activities.Grants and Contracts Managers are located in one of four groups within the Office of Research: Research Partnerships, International Research and Partnerships, Institutional Research, and Funding Agencies and Non-Profit Sponsors. Grants and Contracts Managers are expected to develop their skills to at least the proficient level. Advancements to higher levels are in recognition of ability, skills that demonstrate expert level knowledge in a range of functional areas, as well as increased levels of professional development, experience, responsibility and initiative. To advance, Managers must perform above expectations of current level and meet majority of competencies in the next level. The levels are defined primarily by level of expertise and experience, the scope of influence and responsibility (portfolio/section/office of research/university-wide/external), and the complexity and impact of the portfolio. The relative proportion of the various key accountabilities will vary with the sponsor portfolio for which the Pre-Award Manager is responsible.Key AccountabilitiesSupport faculty with submission and awarding of grants and contracts· Provide program / sponsor specific review of proposals / applications to faculty members· Edit research proposals and applications for completeness, grammar, formatting and spelling· Aid faculty members in the establishment and management of budget requirements· Target faculty / proposals needing particular support (e.g. new faculty)· Ensure that proposals conform to UW policies and procedures pertaining to payment terms, liability, publication, licensing and intellectual property rights and overhead· Manage the submission of proposals / nominations in accordance with the policies, guidelines and deadlines of the relevant funding sponsor (online and / or by paper) and UW· Act as central point of contact to coordinate and provide proactive and ongoing support for large, complex projects deemed of strategic importance to the institutionManage post-award research administration responsibilities for grants / contracts / awards· Understand university policies and procedures as they relate to research grants and contracts, financial management, procurement services and human resources· Negotiate and execute (per procedure 1A) all research-related agreements, including those with the sponsor, collaborating institutions, and partner organizations, and also data and material transfer agreements, etc.· Protect the university from academic, reputational and financial risk through careful agreement and contract negotiation, balanced by the need to be flexible and responsive to research sponsors, while facilitating the research enterprise· Clearly articulate and advise faculty members and/or students of the implications and obligations implied by contract terms, and suggesting alternatives when concerns are raised during negotiations· Manage financial set-up, and assurances of required certifications (e.g. ethics, biohazards) and special risks (e.g. information security, controlled goods)· Ensure that annual financial and project progress reports are submitted· Ensure that required agreements are signed by project participants· Provide administrative advice to faculty, departments, schools and other senior administrators regarding general problem-solving, executing amendments to agreements and grants such as date extensions, overseeing budgetary reallocations, submission of deliverables and progress reports, resolution of payment problems and disputes regarding deliverables, correspondence with external sponsors to ensure effective performance monitoring of research projects· Ensure adherence to the terms and conditions of the award and ensuring audit requirements are met· Ensure accurate, consistent and efficient workflow to best support researchers· Ensure accurate data for institutional analysesWork with funding sponsors· Participate when sponsors request input on programs· Host sponsor visits when appropriate· Develop relationships with sponsors to enable effective communication when questions or concerns ariseManage internal funding or nomination programs· Develop and communicate internal competition procedures· Coordinate review panels, participate in, and document panel decisions· Ensure programs are run in a consistent and transparent fashion· Provide analysis of internal programs to senior management to support strategic decision makingCommunications· Promote funding opportunities and report results of competitions to university community· Attend periodic meetings (on- or off- campus) with sponsors and/or other university representatives regarding program guidelines, best practices, review and reporting procedures and development of proposals· Assist the Communications Officer with the preparation of press releases / writing of public communications· Analyze application submissions / decision results etc., and make recommendations for process improvements· Prepare non-routine reports and undertake special projects from generalized requirements· Develop internal approval forms and sample applications or templates· Participate in university meetings regarding internal nomination procedures for programs within the portfolio· Other duties as assignedRequired QualificationsEducation· Completion of an undergraduate degree is required, with a Master’s degree preferred; or equivalent related education and experience that provides strong knowledge of an academic research environment· Expertise in particular academic disciplines may be desirable for certain sponsor portfoliosExperience· Minimum 4+ years demonstrated experience in project management and administration are essential, as well as budget development· Proven ability to evaluate and edit grant proposals and negotiate agreements and contractsKnowledge/Skills/Abilities· Must have exceptional communication (oral and written), negotiation, consultation, and presentation skills· Must have strong analytical, leadership and organizational skills· Must have demonstrated attention-to-detail and problem solving and ability to work with confidential information· Ability to exercise judgment to understand queries and develop appropriate solutions· Strong proficiency with a variety of computer software applications including word processing, spreadsheet, database management is requiredEquity StatementThe University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.Positions are open to qualified candidates who are legally entitled to work in Canada.The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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